Notice of Annual General Meeting of Troax Group AB (publ)
PRESS RELEASE, Hillerstorp, 18[th] of March 2021, at 08.30 CET
The shareholders of Troax Group AB (publ) (556916-4030) are hereby invited to the Annual General Meeting on Monday, April 26th, 2021 at 3 pm at the company's office, Tyngel, 335 04 Hillerstorp. As a precautionary measure to reduce the risk of spreading the covid-19 corona virus, Troax Group AB intends to keep the AGM very short and effective. No refreshment or mingling will be offered. Scheduled speeches will be limited to a few minutes or will be cancelled in order to limit the length of the meeting, which is estimated to be about 15 minutes. No Board members other than the Chairman of the Board will participate and the Group's senior executives will attend to a limited extent. A speech by the CEO will be posted on the company’s website after the closing of the meeting. Shareholders who are ill, have had contact with people who have been ill or belong to a risk group should not participate, but are invited to vote via proxy.
A. RIGHT TO PARTICIPATE AT ANNUAL GENERAL MEETING
Shareholders who wish to attend the Annual General Meeting shall:
be included in the share register kept by Euroclear Sweden AB on the record date on Friday the 16th of April 2021; and
- register with the company no later than Tuesday the 20th of April 2021 under the address Troax Group AB, Box 89, 335 04 Hillerstorp, or by phone 0370-828 00, or by email firstname.lastname@example.org.
When registering, shareholders must state their name, personal or organizational number, address and telephone number and number (one or maximum two) of assistants. The information provided at the time of notification will be processed and used solely for the 2021 Annual General Meeting (see further information below under item I). For those who wish to be represented by proxy, the company provides proxy forms which are available on the company's website www.troax.com. If participation is supported by proxy, this should be sent to the above address so that it reaches the company well in advance of the meeting. The power of attorney may not be older than one year old, however, that the power of attorney may be older than one year if it is shown to be valid for a longer period, not exceeding five years. If the power of attorney is issued by a legal person, a certified copy of the registration certificate or equivalent for the legal person must be attached. Shareholders who have had their shares registered in the name of a nominee must, to be entitled, to participate in the Meeting re-register such shares in their own name so that the shareholder is entered into the share register as of the record date April 16, 2021. Such voting rights registration shall be made to the nominee, in accordance with the nominee’s routines, at such time in advance as decided by the nominee. Voting rights registration that has been requested by shareholders at such time that the registration has been completed by the nominee no later than April 20, 2021, will be taken into account in the preparation of the share register.
B. MATTERS AT THE ANNUAL GENERAL MEETING
1. The Annual General Meeting opens
2. Election of Chairman of the Meeting
3. Establishment and approval of voting list
4. Approval of agenda
5. Election of one or two persons to certify the minutes
6. Examination of whether the meeting has been duly convened
7. CEO’s speech
8. Presentation of the annual report and the auditors' report, as well as the consolidated accounts and the consolidated auditors' report.
9. Decide on
a) adoption of the income statement and balance sheet and the consolidated income statement and consolidated balance sheet
b) disposition of the company's profit according to the adopted balance sheet
c) discharge from liability for the members of the Board of Directors and the CEO
10. Presentation of the work of the Nomination Committee
11. Determination of principles for the Nomination Committee
12. Determination of the number of Board members
13. Determination of the number of auditors and deputy auditors
14. Determination of the fees to the Board members and the auditors
15. Election of Board members and Chairman of the Board
16. Election of auditor and deputy auditor
17. Acquisition and transfer of own shares
18. The Board of Director’s remuneration report
19. Decision on guidelines for remuneration to senior executives
20. Decision on call option program for senior executives
21. Closing of the Meeting
C. THE NOMINATION COMMITTEE'S PROPOSAL FOR THE ANNUAL GENERAL MEETING 2021 REGARDING ITEMS 2, 11-16 AND THE MOTIVATED OPINION ON THE PROPOSAL TO THE BOARD OF TROAX GROUP AB (publ)
With the support of the instructions for the Nomination Committee and of information in Euroclear Sweden's owner register, the Nomination Committee for the Annual General Meeting 2021 in Troax Group AB (publ) consisted of Johan Hjertonsson (Chairman), Investment AB Latour, Louise Hedberg, SEB Investment Management, Thomas Widstrand, own holding and Anders Mörck, Chairman of the Troax Group.
The Nomination Committee has held two meetings and has also made regular reconciliations via telephone and e-mail. At the meetings, the Nomination Committee discussed the issues that a Nomination Committee has to deal with in accordance with the Swedish Code of Corporate Governance. No comments were received from the shareholders to the Nomination Committee on the issues in question.
Election of Chairman of the Meeting (Item 2)
The Chairman of the Board Anders Mörck is proposed as Chairman of the Annual General Meeting.
Determination of principles for the Nomination Committee (item 11)
The Nomination Committee proposes the following principles for the appointment of the Nomination Committee:
The Chairman of the Board shall contact the three largest shareholders in the company in terms of voting rights by the last banking day in August each year. In these principles the three largest owners means the by Euroclear Sweden AB registered and owner grouped as of the last banking day in August. Each of these owners is entitled to appoint a representative to constitute a nomination committee until a new nomination committee has been appointed. None of these three representatives should be any of the board members. The Chairman of the Board shall be co-opted to the Nomination Committee. If one of the three largest owners waive their right to appoint a representative to the nomination committee, the right proceeds to in the order of the next shareholder. If a member leaves the nomination committee before its work is completed, if the nomination committee so decides, the replacement shall be appointed by the same shareholder who appointed the resigned member, or, if that shareholder no longer belongs to the three largest shareholders in terms of votes, by the shareholder who has been added to this group. If the ownership of the company changes before the Nomination Committee has completed its work, the Nomination Committee shall have the right to change the composition of the Nomination Committee in the manner that it considers appropriate. A complete proposal regarding the establishment of principles for the Nomination Committee is presented in a separate appendix and is available on the company's website www.troax.com.
 Ownership statistics to be used must be sorted by voting strength (owner-gropued) and contain the 25 largest shareholders registered in Sweden, i.e. shareholders with an account with Euroclear Sweden AB in their own name or shareholders holding a custody account with a trustee who has stated that shareholder’s identity to Euroclear Sweden AB.
Determination of the number of board members (item 12)
The Nomination Committee's proposal is that the number of Board members elected by the Annual General Meeting during the coming term shall be six. In addition to these six members, there are employee representatives who are not elected by the Annual General Meeting.
Determination of the number of auditors and deputy auditors (item 13)
The Nomination Committee proposes that a registered audit firm be appointed as auditor and that no deputy auditor is appointed.
Determination of fees to the members of the Board of Directors and auditors (item 14)
The Nomination Committee proposes that the board fees for the coming year be as follows. The fee is proposed to SEK 675,000 (540,000) for the Chairman of the Board and to each SEK 270,000 (250,000) for other members elected by the Annual General Meeting with the exception of the CEO. The proposal means that the total remuneration to the Board of Directors will be SEK 1,755,000 (1,540,000). Amounts in parentheses describe the previous level. The Nomination Committee further proposes that fees for audit committee work should be paid with SEK 105,000 (100,000) to the chairman and SEK 80,000 (75,000) to the member, and fees for remuneration committee work will be unchanged, with SEK 50,000 (50,000) to the chairman and 25,000 (25,000) for a member. The Nomination Committee has carried out an analysis of the fees compared to similar companies based on a number of different measures of size and complexity. The outcome of this analysis, according to the Nomination Committee, shows that the proposal for new board fees is market based. The auditor is proposed to pay a fee according to the invoices approved by the company.
Election of Board members and Chairman (item 15)
The Nomination Committee proposes re-election of Anders Mörck, Eva Nygren, Anna Stålenbring, Fredrik Hansson, Bertil Persson and Thomas Widstrand. Furthermore, the Nomination Committee proposes the re-election of Anders Mörck as Chairman of the Board. Information on proposed Board members and the Nomination Committee's motivated opinion is available on the company's website www.troax.com.
Election of auditor and deputy auditor (item 16)
The Nomination Committee proposes re-election of the registered audit firm Öhrlings PricewaterhouseCoopers AB until the end of the Annual General Meeting 2022. Öhrlings PricewaterhouseCoopers AB has announced that Johan Palmgren will continue as the main responsible auditor.
D. BOARD PROPOSAL FOR A DECISION REGARDING ITEMS 9b, 17-20
Decision on disposition of the company's profit according to the adopted balance sheet (item 9 b)
The Board of Directors proposes that the company's profits be allocated so that EUR 0.2, a total of EUR 12.0 million, is distributed to the shareholders and that the remaining part of the company's profit, approximately EUR 23.1 million, is carried forward. The Board of Directors further proposes that April 28th, 2021 should be the record date for the payment of dividends. If the Annual General Meeting resolves in accordance with the proposal, the dividend is expected to be distributed through Euroclear Sweden AB's provision on May 5th, 2021 to those who are included in the share register on the record day.
Acquisition and transfer of treasury shares (item 17)
The Board of Directors proposes that the meeting authorizes the Board to decide, on one or more occasions, until the next Annual General Meeting, on the acquisition of own shares. Acquisitions may be made of so many shares that the company owns a maximum of ten (10) percent of all shares in the company. The shares may be acquired partly through an offer addressed to all shareholders and partly through trading on Nasdaq Stockholm. In the case of acquisitions on Nasdaq Stockholm, the price shall at the time of acquisition be the current market price with deviations that do not exceed the quoted price interval at any given time. The acquisition is mainly intended to fulfil the obligations under call option programs.
The Board is also proposed to be authorized, on one or more occasions, until the company's next Annual General Meeting, to have the right to decide on the transfer of the own shares the company holds at the time of the Board's transfer decision. The transfer may be effected through trading on Nasdaq Stockholm at a price within the quoted price range at any given time. The transfer of treasury shares may be used to cover the company's commitments in accordance with the proposed call option program in item 20.
Such transfer may be made at a price in cash or value of acquired property which, in the case of acquisitions, corresponds to the stock price at the time of the transfer or which corresponds to a transfer in accordance with issued call options. a price set by independent advisors such as marketwise at the time of issuance of the options.
The Board of Director’s remuneration report (item 18)
The Board has prepared a remuneration report which is proposed to be approved by the Annual General Meeting. The remuneration report is among the Board's complete proposals on the company's website.
Decision on guidelines for remuneration to senior executives (item 19)
The Board of Directors established a proposal for new guidelines for the AGM 2020, adapted to new rules in the Swedish Companies Act, a proposal that was approved by the AGM. This year's guidelines are unchanged compared with the previous year, with the exception of what is stated below. The Board's complete proposal for guidelines can be read in a special appendix to this notice, entitled "The Board's proposal for guidelines for salaries and other remuneration to senior executives within the Troax Group", and can be found on the company's website www.troax.com.
The forms of compensation
In addition to the remuneration in the form of a fixed base salary, short-term variable remuneration (STI), pension benefits and other customary benefits, the CEO shall, in order to promote long-termism, also be able to receive long-term variable remuneration (LTI) linked to the Group's long-term growth development over a period of three years. LTI is maximized at one third of the base salary per year for a three-year period.
Decision on call option programs for senior executives (item 20)
The Board of Directors proposes that the Annual General Meeting resolves on a call option program aimed at senior executives. It is proposed that the Annual General Meeting instruct the Board to issue call options for a maximum of 300,000 shares, corresponding to a maximum of 0.5 percent of the total number of shares and votes in the company. Until the next Annual General Meeting, senior executives will be offered the option of acquiring call options of a maximum of 300,000 shares. The terms for the call options shall be based on market-based bases according to accepted models at each individual date of issue. The option premium shall constitute 10 percent of the share price at the time of issue. The term of the options shall be a maximum of 3.9 years from its issuance and the exercise period shall be 20 May 2025 - 30 June 2025. The exercise price shall be determined by an independent appraiser at each occasion according to accepted valuation models. The Board's proposal means that the Annual General Meeting approves that the company, with deviation from the shareholders' preferential rights, transfer up to 300,000 shares to the option holders at the exercise price determined for the options in connection with any exercise of the call options (subject to any conversion due to, among other things, the fund issue , aggregation or division of shares, new share issue, reduction of share capital or similar action). At the time of the notice, Troax Group AB holds 133,000 own shares.
The Board of Directors also proposes that the meeting approves of transfer of shares acquired in accordance with item 18 for obligations under call option programs. The decision has been prepared by the Board in its entirety. The proposal is part of creating a long-term incentive for important employees. The proposal is considered to be of reasonable scope for employees and Troax' shareholders' collective. As before, there are no outstanding programs, as the programs that were launched at the 2018, 2019 and 2020 Annual General Meeting have not yet been utilized. The Board intends to return at future Annual General Meetings with similar proposals. As the program is offered at market terms and poses a financial risk to the executive, no social security costs are incurred.
E. NUMBER OF SHARES AND VOTES IN THE COMPANY
At the time of this notice, the total number of shares in the company amounts to 60,000,000 shares, corresponding to a total of 60,000,000 votes. At the time of the notice, the company holds 133,000 shares in treasury.
F. RIGHT TO REQUEST INFORMATION
The Board of Directors and the CEO shall, if any shareholder so requests, and the Board of Directors considers it can be done without material harm to the company, to provide information on conditions that may affect the assessment of a matter on the agenda, and conditions that may affect Troax Group AB's or the financial situation of a subsidiary, and the Troax Group AB's relationship with other group companies and the consolidated accounts.
G. AVAILABLE DOCUMENTS
Annual report with audit report, complete resolutions and other documents that will be available before the meeting according to the Companies Act and the Swedish Code of Corporate Governance will be available at the company, Troax Group AB (publ), Tyngel, 335 04 Hillerstorp and on the company's website: www.troax.com no later than three weeks before the Annual General Meeting and will be sent to the shareholders who so wish and state their address.
H. MAJORITY REQUIREMENTS
For a valid resolution regarding item 17 according to the above proposal, the resolution is required to be supported by shareholders with two-thirds (2/3) of both the votes cast and the shares represented at the Annual General Meeting. For a valid resolution regarding item 20, a majority requirement of nine tenths (9/10) of both the votes cast and the shares represented at the Annual General Meeting applies.
I. HANDLING OF PERSONAL DATA
Hillerstorp 18th of March 2021
Troax Group AB (publ)
BOARD OF DIRECTORS
For additional information:
President and CEO
Tel +46 370 828 31
Tel +46 370 828 25